Budget and Costs Department

Objective of activities

Maintaining accounts properly and accounting for costs

Key tasks

1. Keeping analytical and synthetic accounts based
on the facility's chart of accounts.
2. Keeping detailed records of scientific and research work, in particular: checking, settling, reserving funds.
3. Preparing periodic analyses of the development of the costs of scientific and research work.
4. Preparing reports on scientific and research and contractual activities.
5. Maintaining records of the European Union programmes and accounting for them in the financial and accounting records.
6. Maintaining records of Ministry of Health agreements on scientific and technical cooperation with foreign institutions and accounting for them in the financial and accounting records.
7. Keeping detailed records of repairs to buildings and structures by facility
and by individual contractor.
8. Posting of accounting evidence.
9. Accounting for service activities.
10. Accounting for transport costs.
11. Keeping records of costs by nature and by function
12. Keeping financial accounts for:
13. intern doctors and foreign students,
14. student scholarships,
15. salaries of the University's employees based on documents provided by the Human Resources Department,
16. part-time studies,
17. post-graduate studies
18. developing and implementing controlling systems, tools and instruments, including financial management principles;
19. managing controlling processes to optimise them;
20 coordinating controlling activities and processes in the financial and economic area at all levels of management;
21. Verifying, monitoring and control of the implementation of the budgets of all units included in the material and financial plan;
22. Verifying, monitoring and control of the attainment of the objectives and targets that have been laid down with regard to the processes and projects carried out, within the department at each stage of their duration;
23. cyclical monitoring, control and evaluation of the conformity of the execution of implemented processes and projects with the budget and analysis of deviations;
24. performing financial analyses of newly opened or ongoing projects and activities;
25. supporting and providing information to organisational units or administrative units concerned in relatin to the budgeting and controlling of these units;
26. participating in the development and revision of internal normative acts affecting budgeting processes and controlling systems;
27. monitoring the financial outcomes of implemented solutions and standards;
28. initiating activities to innovate and correct systems and structures in the financial and economic area, supporting decision-making in the management process.
29. Cooperating with the Bursar in adapting the accounting policy to the needs of internal information and external reporting (including: updating and revising the University's chart of accounts, the adopted principles of classification of events, methods of valuation of assets and liabilities);
30. updating the parameters of the SIMPLE FK system;
31. supervising the correct and timely preparation of tax returns;
32. periodic control and analysis of the balances of individual accounts;
33. participating in the development of and updates to internal normative acts related to, inter alia, establishing and improving the circulation of financial and accounting documentation, rules of internal control and financial management of the University;
34. supervising the correct organisation of accounting, in accordance with the provisions of the Accounting Act, the Higher Education Act and their implementing regulations, the University's accounting policy, and the University's internal normative acts;
35. day-to-day control of the correctness of the circulation of financial and accounting documents;
36. supervising the compliance of the implementation of expenditures with the material and financial plan, with the accounting records, and approving in financial terms the demand for supplies, services and works ordered by the University;
37. supervising the proper storage of the accounting books in accordance with the applicable statutory rules and supervising the protection of the data contained in the accounting books kept in the computer system;
38. control of the use of scholarship fund, social fund, capital fund and other funds;
39. preparing Rb-N, Rb-Z and RB-UN reports on the status of receivables and liabilities to the Ministry of Science and Higher Education; ensuring the timeliness, correctness and completeness of the data;
40. analysing the financial performance of the University and reporting to the Bursar any risks in the way the University is managed.