Operations Department

Purpose of activity

Management of the University's assets through property administration, administrative services for facilities and handling matters related to the purchase and sale of property.

Key tasks

1. Managing all matters related to the legal documentation of facilities (extracts from land and mortgage registers, extracts and excerpts from the land register).

2. Managing matters related to the rental and lease of space to entities outside the University.

3. Managing matters related to the commercial lease of teaching rooms.

4. Managing matters related to the administrative handling of company housing.

5. Managing all matters related to the tax on real estate owned by the University.

6. Managing matters related to insurance of the University's property - in cooperation with other University units.

7. Issuing VAT invoices for rental, lease, media consumption and telephone calls to contractors outside the University and University Clinical Hospital and to University employees, as well as debit notes to internal units of the University for the aforementioned titles.

8. Preparation of sales records based on issued invoices and charged rent.

9. Preparation of documentation being the subject of public procurement contracts awarded in the field of cleaning works.

10. Managing all matters related to the maintenance of buildings and grounds in a clean and aesthetically pleasing manner, including: periodic checks of the quality of services provided by cleaning companies, intervention in the event of careless performance of work, requesting the termination of contracts in this regard.

11. Managing matters related to the substantive validation of invoices for contracts concluded by the University for the rental of space for research and teaching activities.

12. Managing all matters related to providing work and protective clothing for University employees and settlement of the materials entrusted to the Tailoring Studio.

13. Managing matters related to:
    - business mobile phones,
    - settling invoices for landline calls,
    - washing and ironing protective clothing,
    - cleaning carpets and upholstery,
    - EDEN water supply,
    - municipal waste disposal,
    - waste disposal,
    - care of green areas,
    - removals - in cooperation with other University units.

14. Managing all matters related to the operation of the reception desk and cloakroom.

15. Equipment and technical support for lecture rooms in the campus facilities at ul. M. Curie-Skłodowskiej/ L. Pasteura/T. Chałubińskiego/Marcinkowskiego/Borowskiej.

16. Managing matters related to the operating costs of University facilities.

17. Preparation of documentation for the award of public contracts for the supply of utilities and services related to the operation of the facilities and equipment: electricity, gas, water and sewage, heat, fuel oil, solid waste disposal, greenery care - in cooperation with other units of the University.

18. Confirming compliance of invoices with contracts concluded by the University in the scope of costs related to the supply of utilities and the provision of services resulting from the operation of facilities.

19. Keeping records of operating costs by department, general units and administration, records of consumption, records of meter readings, periodic analysis of consumption and costs.

20. Participation in the commissioning and acceptance committees of the University's facilities.

21. Maintaining documentation and calculating fees for environmental pollution resulting from the consumption of gas and fuel oil for heating purposes.
     

22. Preparing reports on waste management in accordance with applicable regulations.

23. Managing a team of workers for heavy work in the maintainance of the grounds around ​​Pasteura, Curie-Skłodowska, Radeckiego and Chałubińskiego streets and implementation of orders for physical work (moving, cleaning, participating in the disposal of items) for other organisational units of the University.
     

24. Managing matters related to the preparation of buildings and rooms for state and university ceremonies, including:
    - inauguration of an academic year,
    - graduation,
    - ceremonial awarding of doctoral degrees,
    - defense of doctoral theses.

25. Managing matters related to symbols and insignia of the University authorities.

26. Managing matters related to ceremonial academic attire, including running the Tailoring Studio and a academic gown storage room, as well as servicing the cloakroom during ceremonies.

27. Entering information received from Wroclaw Medical University units into the database of products, packaging and waste management - Ministry of Environmental Protection, i.e. waste records, WTS, reporting.

28. Supervision over the use of limits for the disposal of medical and chemical waste, control of financial resources (by department) allocated for the disposal of medical and chemical waste.