Document Management Department

Head of the Department
Maria Komorowska, MA
tel.: 71 337 38 93, 695 653 678
e-mail: maria.komorowska@umw.edu.pl

General Office:

Independent Administrator
Anna Pasieczna-Kurz
tel.: 71 784 10 74-75
e-mail: anna.pasieczna@umw.edu.pl

Independent Administrator
Katarzyna Mierzwińska
tel.: 71 784 10 74-75
e-mail: katarzyna.mierzwinska@umw.edu.pl

Independent Administrator
Joanna Podgórska, MA
tel.: 71 784 10 74-75
e-mail: joanna.podgorska@umw.edu.pl

Facility Archives:

Specialist for Electronic Document Management System
Beata Koziara, MA
tel.: 71 346 14 89
e-mail: beata.koziara@umw.edu.pl

Specialist for archive
Beata Opala-Dąbrowska
tel.: 71 371 85 56
e-mail: beata.opala-dabrowska@umw.edu.pl

Independent Administrator
Maja Tomanik
tel.: 71 346 13 58
e-mail: maja.tomanik@umw.edu.pl

The main tasks of the General Office include:
1. Ensuring the efficient circulation of internal and external documentation, both paper and electronic – in accordance with the University's Office Instructions.
2. Receiving incoming correspondence to the University (letters, parcels, couriers, telegrams, faxes).
3. Receiving, recording and distributing correspondence incoming to the University to the various organisational units.
4. Keeping records of incoming and outgoing correspondence.
5. Sending correspondence (letters, parcels and couriers) and describing invoices for postal and courier services provided (confirming the amount of correspondence sent).
6. Sending circular letters to organisational e-mail addresses.
7. Handling stamp matters (including accepting orders, registering, issuing, receiving invalid stamps and their liquidation).
8. Preparing the annual press distribution list for the administration's organisational units.

The main tasks of the Facility Archives include:
1. Receiving the ordered documentation of completed cases from the various organisational units of the University
2. Collecting, storing and safeguarding the received documentation and maintaining records in this regard.
3. Preparing and updating of the office instructions, the material list of files and the instructions on the organisation and scope of operation of the Facility Archives.
4. Conducting employee training in the field of the case-based filing system.
5. Providing consultancy, employee instruction and control in the proper handling of documentation.
6. Making the stored documentation available for official and scientific purposes.
7. Monitoring the disposal of non-archival documentation whose storage period has already expired and supervising destruction activities.
8. Maintaining contact with the State Archives overseeing the Facility Archives.

Order No. 80/XVI R/2022 of the Rector of the Wroclaw Medical University of 21 April 2022 introducing the Office Instructions of the Wroclaw Medical University and amending the order on the office instructions, instructions on the organisation and scope of operation of the Facility Archives of the Wroclaw Medical University

Order No. 287/XVI R/2020 of the Rector of the Wroclaw Medical University of 21 December 2020 introducing the consistent itemised file list at the Wroclaw Medical University
and amending the order on the office instructions, instructions on the organisation and scope of operation of the Facility Archives of the Wroclaw Medical University and the consistent itemised file list

Order No. 295/XVI R/2021 of the Rector of the Wroclaw Medical University of 29 December 2021 on the implementation of the Electronic Document Management System

Order No. 5/ZD/2021 of the General Director of the Wroclaw Medical University of 28 October 2021 on the appointment of the Team for the implementation of the electronic document management system at the Wroclaw Medical University

Order No. 10/ZK/2018 of the Chancellor of the Wroclaw Medical University of 26 July 2018 on the rules of using courier services at the Wroclaw Medical University

Order No. 7/ZK/2018 of the Chancellor of the Wroclaw Medical University of 23 May 2018 on the allocation of MPK (city transport) tickets to employees for official purposes

Order No. 14/ZK/2012 of the Chancellor of the Wroclaw Medical University of 1 August 2012 on the procedure for ordering, issuing and liquidating seals and stamps and their recording

Consistent Itemised File List

Office Instructions